Privacy Policy & Data Processing Consent for Candidates

2. Personal Data Collected

With your consent, we collect and process the following categories of personal data:

• Personal identification and contact details, such as your name, address, phone number, and email.
• Application documents, including your CV, cover letter, certificates, and qualifications.
• Professional background information and skills.
• Results and notes derived from interviews or capability assessments.
• References and letters of recommendation, where applicable.
• The complete communication history between you and our team.
• Your photograph, if voluntarily provided.
• Your salary expectations and general availability.

3. Purposes of Processing & AI Utilization

We process your data strictly to facilitate your career advancement. Specifically, your data is used for:

• Organizing and executing the application and candidate selection process.
• Evaluating your suitability for both current and future job opportunities.
• Communicating with you regarding potential job offers.
• Presenting your profile to potential employers.
• Including your profile in our exclusive talent pool for future, unforeseeable opportunities.
• Conducting statistical evaluations in an anonymized format to optimize our recruitment strategies.

Artificial Intelligence and Automated Processing: To provide highly accurate job matching, your data may be processed using automated or AI-supported systems. This includes technologies for candidate matching, CV parsing, and analysis. We guarantee that these systems act as support tools for our recruiters; your data will never be subject to solely automated decision-making as defined in Art. 22 GDPR.

4. Legal Basis for Processing

The primary legal basis for collecting, storing, and processing your personal data, as well as utilizing AI matching systems, is your freely given, explicit consent pursuant to Art. 6(1)(a) GDPR.

5. Data Sharing and International Transfers

Your data is highly confidential. We adhere to the following sharing protocols:

• Your personal data is shared with potential employers only after you have been explicitly informed about the specific company.
• Data disclosure is strictly limited to the purpose of job placement.
• We do not sell your data or share it with unauthorized third parties.
• Should an opportunity require transferring your data to a third country outside the European Economic Area (EEA), this will only occur if appropriate safeguards are implemented, such as EU Standard Contractual Clauses or an adequacy decision by the EU Commission, in accordance with Art. 46 GDPR. You will be explicitly informed prior to any such transfer.

6. Data Retention and Talent Pool

We strive to support your long-term career growth. By consenting to enter our talent pool, your information is stored without a fixed, predetermined expiration date.

• The legal justification for this extended retention is your ongoing consent (Art. 6(1)(a) GDPR) to be matched with future opportunities.
• To ensure compliance with data minimization and accuracy principles, we will periodically contact you to re-verify your interest in remaining in the talent pool.
• If you do not join the talent pool, your data will be securely deleted 12 months after the conclusion of an active application process.

7. Data Security (Technical and Organizational Measures)

We implement robust technical and organizational measures (TOMs) to protect your personal data against unauthorized access, accidental loss, destruction, or alteration. This includes secure data storage environments, encrypted data transmissions, and strict access controls limited to authorized personnel handling your placement.

8. Your Data Subject Rights

Under the GDPR, you retain full control over your data. You have the right to:

• Request access to the personal data we hold about you (Art. 15 GDPR).
• Request the rectification of inaccurate or incomplete data (Art. 16 GDPR).
• Request the erasure of your personal data (Art. 17 GDPR).
• Request the restriction of processing of your data (Art. 18 GDPR).
• Receive your data in a structured, commonly used format to transfer it to another controller (Art. 20 GDPR).
• Object to the processing of your data under specific circumstances (Art. 21 GDPR).

To exercise any of these rights, please contact us at info@jobited.de.

9. Withdrawal of Consent

You may withdraw your consent at any time with effect for the future.

• Withdrawal can be submitted informally by email to info@jobited.de or via postal mail.
• Withdrawing your consent does not affect the legality of any processing that occurred prior to your withdrawal.
• Upon withdrawal, your profile will be immediately removed from our talent pool and your data deleted, unless statutory retention obligations (e.g., tax or commercial law) require temporary archiving.